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Updates in IUSM Medical Student Education

Bid farewell to Oncourse this August

Filed under: Technology Matters — Lorie Shuck on March 9, 2016 @ 8:40 pm

The following is reposted from Inside IU ( If you have questions about the Oncourse retirement or how to migrate your content, contact Lorie Shuck, Director of Learning Technology for Medical Student Education.


Oncourse, IU’s legacy online collaboration and learning environment, will be retired at the end of August. Oncourse has been supporting teaching and learning, committees, projects, research, and portfolios for Indiana University’s community of students, faculty, and staff since 2005.

All Oncourse users should take steps to preserve data in Oncourse that they wish to keep, and all instructors and site owners should begin to move their activities to Canvas, Box, IU List, Taskstream, and other appropriate platforms. Beginning September 1, Oncourse users will be able to log in and access read-only versions of their sites and data through August 2017.

Here’s the short list of things you need to know:


  • Download files from My Workspace Resources.
  • Move public files and sites in My Workspace Resources to alternative web hosting platforms.
  • Export presentations created in the Presentations tool.

Students/site members

  • Download the syllabi for your courses.
  • Download course submissions you wish to keep.
  • Save important correspondence.

Instructors/course site owners

  • Attend Canvas training sessions and/or webinars.
  • Migrate instructional content to Canvas. The IU Knowledge Base has detailed Canvas help.
  • Save important correspondence.
  • Download other course and student-generated content you wish to keep.

Project site owners

  • Review current service offerings.
  • Export the site roster.
  • Request and/or set up your new list or collaborative project space.
  • Communicate the transition plan to site members.
  • Export the Email Archive contents and share with site members.
  • Download files and other content and host in new space if needed.

Portfolio site owners

  • Review current service offerings.
  • Work with a consultant in your campus teaching center to plan your transition.
  • Export the site roster.
  • Communicate the transition plan to site members.
  • Generate and save performance reports.

The IU Knowledge Base has the complete list of things you need to know. Don’t wait until August—prepare now.



Academic Calendar for 2016-2017

Filed under: Curriculum Matters — guestblogger on February 19, 2016 @ 5:01 pm

The 2016-2017 IUSM statewide academic calendar, as approved by the Curriculum Council Steering Committee, is now available on the MSE website:

Additions to this calendar will be announced in this same manner and published at the site.


Event: Using the RIME Framework to Evaluate Learning: A Vision for the Future of Assessment

Filed under: Evaluation Matters — Lorie Shuck on February 15, 2016 @ 12:04 pm

Register for the event:


Renowned medical educator Louis N. Pangaro, MD, MACP will host an interactive workshop for the IU School of Medicineon Friday, February 19
on descriptive
evaluation of medical students’ performance. His workshop will focus on a practical method for faculty to gather useful, descriptive, and timely evaluations on medical students’ performance. Live stream details are below.

Dr. Pangaro will employ his RIME framework, a schematic and vocabulary that medical educators can use to observe and evaluate students’ performance, as part of this workshop. Many institutions across the U.S. have adopted this framework to evaluate whether students have achieved the following developmental milestones: (more…)

Updated Electives Policies and Procedures, including New Special Electives Deadlines

Filed under: Policy Points — guestblogger on December 21, 2015 @ 9:46 pm

The CCSC recently approved a revised and updated version of the Electives Policies and Procedures. With the exception of the special electives deadline changes, noted below, these policies and procedures go into effect on the date of this announcement. The full text of the policy can be found at:

Key policy changes:

  • Reorganized and expanded content to comply with IU policy standards, including links to other relevant policies and programs
  • Revised goals of the Elective Program
  • Updated policies and procedures to delineate current practice
  • Updated submission deadlines for special electives, which will be effective for electives scheduled June 2016 and later. Special electives scheduled during the months of January through May 2016 can be submitted using current deadlines, no later than:
    • Two months in advance for international special electives
    • One month in advance for all other special electives


Canvas to receive new user interface on December 28th

Filed under: Technology Matters — Lorie Shuck on December 7, 2015 @ 5:23 pm

The following information is from an email sent by John Gosney to the Learning Technologies-L listserv. To join the listserv and get regular updates like this in your email, follow the instructions here,, or send an email request to John Gosney,

On December 28th, Canvas will be updated with a new user interface, offering a more modern design and improved navigation.  The new interface will also maximize screen space, which is especially helpful on mobile devices.
Note: The new interface will not result in any functional changes to Canvas tools.

There are two major difference between the current and new interface:

  • The Global Navigation Menu has been moved from the top of the page (running from left to right) to the left side of the page (running from top to bottom).
  • The Canvas Dashboard now has two views.  The default view shows your active courses represented by colored cards with icons also showing recent activity for announcements, assignments, discussions and files.  Or, using the toggle button in the upper right-hand corner of the screen, you can change views to the familiar (current) recent activity stream.

You can view a short (~ one minute) video demonstration of the new interface here:  For additional information, including screen shots illustrating the differences between the current and new interface, please see:


Click this image to expand and view the new interface:








To learn more about Canvas and how you can use it for your course, contact Lorie Shuck, Director of Learning Technology, or (317) 278-1506.



Canvas help resources

Filed under: Technology Matters — Lorie Shuck on August 20, 2015 @ 11:33 am

Canvas resources from the University Information Technology Services

The following information was part of an email sent by John Gosney to the Learning Technologies-L listserv. To join the listserv and get regular updates like this in your email, follow the instructions here,, or send an email request to John Gosney,

As the transition away from Oncourse to Canvas continues, I’d like to quickly highlight some helpful resources, both for those already teaching with Canvas as well as those of you who are preparing to do so:


  • Move your Oncourse course site to Canvas with the Migration Tool: the Canvas Migration tool helps you with copying course materials from Oncourse to Canvas.  Accessible directly within your Oncourse course site, the tool is capable of copying content from the Oncourse Assignments, Resources, Forums, Gradebook, Tests & Surveys, Modules, and Lessons tools. Learn more:


Canvas resources from the IU School of Medicine

The School of Medicine will begin hosting regular webinars on various learning technologies. These will be 30-minute presentations on a specific learning technology topic with a question and answer time. The first webinar is below. All IUSM faculty are welcome to attend. For more information, contact Lorie Shuck, Director of Learning Technology for Medical Student Education,

To view recordings from past webinars, go to


Using the Canvas SpeedGrader for Assignments

Date: Friday, August 28

Time: 12:oo PM – 12:30 PM ET


Would you like to find an easy way to grade student assignments? Built into Canvas is a great tool for grading assignments, called the SpeedGrader. Attend this webinar and discover how you can

  • Have students submit electronic documents for assignments
  • Grade electronically submitted submissions
  • Annotate assignment submissions and provide feedback within Canvas
  • Set up and use a rubric while grading assignments




Teaching Professor Tips App

Filed under: Teaching Matters — Sarah Lang on July 7, 2015 @ 5:25 pm

You know that trusted colleague who always has a smart way of solving some of the stickiest teaching problems? The one who’s a rich repository of pedagogically effective techniques, new ideas, strategies that work and pragmatic things you can do in the college classroom?

Now you can access all that knowledge in a free app.

Get a daily teaching tip delivered to your smart phone or tablet with the new Teaching Professor Tips app. Brief and to the point, each tip provides a nugget of wisdom regarding assignment strategies, student engagement, classroom management, instructional vitality, and much more.

The free app lets you:

  • Get one tip every day (365/year)
  • Specify the time of day you want to receive your tip
  • Share favorite tips on social media or email
  • Send your own tips to the editor

Download the FREE Teaching Professor Tips app today!

Download on iTunes >>

Download on Google Play >>



Kaltura—Manage your videos

Filed under: Technology Matters — Lorie Shuck on June 23, 2015 @ 11:15 am

The following information is provided by our partners in the IT Training division of University Information Technology Services 

Kaltura is a cloud-based video management system that can be used by anyone for creating, storing, publishing and streaming videos, video collections, and other types of media. IT Training will be offering a webinar on Kaltura: An Overview on July 14th from 1—2pm. This webinar will show you how to create, upload, manage and distribute media. The system integrates with Canvas, allowing faculty and students to create, upload, and share multimedia content with ease. Ideal for any class structure, Kaltura expands the reach and impact of traditional, web-enhanced, hybrid, flipped, and fully online courses.

With Kaltura, instructors can upload media and record the screen or webcam. These features allow them to:

  • Create video assignments
  • Increase active learning through guided lessons
  • Demonstrate concepts to help students better connect with material
  • Jumpstart discussions on course topics and concepts
  • Expand opportunities for critical thinking
  • Introduce themselves and their course to students before classes start
  • Instructors will also have access to a personal media repository, and each course section will have a dedicated media gallery. The gallery will bring ease to instructor/student, student/student, and student/instructor sharing.

What You’ll learn in this webinar

  • How to upload and download media in Kaltura
  • How to create media in Kaltura
  • How to edit media and create thumbnails
  • How to attach files to media
  • How to create playlists
  • How to share media with others
  • How to accept submissions from students
  • How to work with Mediaspace

You should be familiar with uploading and downloading files on the web to attend this webinar. If you don’t have those skills, consider first taking the workshop, Windows: Basic Computing Skills.

This webinar will be held online using Adobe Connect. You will need working speakers to hear the presenter. It is strongly recommended that you have a high-speed Internet connection to participate in this session. You can access the Adobe Connect room for this workshop at:

Date: Tuesday, July 14

Time: 1:00 – 2:00 PM, ET




Educational Affairs Restructure

Filed under: Education Matters — guestblogger on June 12, 2015 @ 2:06 pm

The following is an announcement from Dr. Jay Hess, Dean of the IU School of Medicine



As one of the nation’s largest medical schools, IU School of Medicine requires a robust infrastructure that will support how we select, matriculate, educate and administer programs to best prepare our students for careers as physicians, research scientists, and healthcare providers.

In examining the current Education Affairs structure, we determined a need to make changes in order to enhance enrollment, centralize curriculum management, and improve program administration in Graduate Medical Education, Medical Student Education, and Health Professions and Pre-doctoral programs.

The restructuring is prompted in part by (more…)

New Medical Student Letter of Recommendation Process for 2015

Filed under: Education Matters — guestblogger on June 2, 2015 @ 1:13 pm

The following is by Michael McKenna, MD, Assistant Dean of Career Mentoring, Associate Pediatric Program Director, Assistant Professor of Clinical Pediatrics

Time never seems to stop here at IUSM. While it seems like Match Day was just yesterday and the graduation festivities for the Class of 2015 are still fresh in our minds, we also have an eye towards Match Day 2016 and the application season that will soon be starting up for the Class of 2016. As such there are some changes to the Letter of Recommendation process that will be taking place that all faculty need to be aware of.

The Association of American Medical Colleges (AAMC) has decided that starting with the upcoming 2016 Main Residency Match, medical schools will no longer be able to collect, handle or upload letters of recommendation for students. The reason for this change is that (more…)

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